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Privacy Policy

Status: July 2023

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1. PRIVACY AT A GLANCE

GENERAL INFORMATION

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is all data with which you can be personally identified. Detailed information on the subject of data protection can be found in our data protection declaration listed under this text. We reserve the right to change the data protection declaration in order to adapt it to changed legal situations or to changes in the service and data processing. However, this only applies with regard to declarations on data processing. If user consent is required or parts of the data protection declaration contain provisions of the contractual relationship with the user, the changes will only be made with the consent of the user. Users are asked to inform themselves regularly about the content of the data protection declaration.

DATA COLLECTION ON THIS WEBSITE

Who is responsible for data collection on this website? The data processing on this website is carried out by the website operator. You can find their contact details in the imprint of this website. How do we collect your data? On the one hand, your data is collected when you communicate it to us. This can be z. B. be data that you enter in a contact form. Other data is automatically recorded by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of the page view). This data is collected automatically as soon as you enter this website. What do we use your data for? Part of the data is collected to ensure that the website is provided without errors. Other data can be used to analyze your user behavior. What rights do you have regarding your data? You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. You can contact us at any time at the address given in the imprint if you have any further questions on the subject of data protection. You also have the right to lodge a complaint with the competent supervisory authority. You also have the right, under certain circumstances, to request that the processing of your personal data be restricted. Details can be found in the data protection declaration under "Right to restriction of processing".

ANALYSIS TOOLS AND THIRD PARTY TOOLS

When you visit this website, your surfing behavior can be statistically evaluated. This is mainly done with cookies and so-called analysis programs. The analysis of your surfing behavior is usually anonymous; surfing behavior cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. Detailed information on these tools and your options to object can be found in the following data protection declaration.

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2. HOSTING AND CONTENT DELIVERY NETWORKS (CDN)

EXTERNAL HOSTING

This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the host's servers. This can primarily be IP addresses, contact requests, meta and communication data, contract data, contact data, names, website access and other data generated via a website. The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 Para. 1 lit. b DSGVO) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 Para 1 lit. f GDPR). Our hoster will only process your data to the extent that this is necessary to fulfill its performance obligations and will follow our instructions in relation to this data. Conclusion of a contract for order processing In order to ensure data protection-compliant processing, we have concluded a contract for order processing with our hoster.

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3. GENERAL INFORMATION AND MANDATORY INFORMATION

DATA PROTECTION

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration. If you use this website, various personal data will be collected. Personal data is data with which you can be personally identified. This data protection declaration explains what data we collect and what we use it for. It also explains how and for what purpose this happens. We would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. A complete protection of the data against access by third parties is not possible.

NOTICE REGARDING RESPONSIBLE AGENCY

The responsible body for data processing on this website is: viadee Unternehmensberatung AG Anton-Bruchausen-Str. 8 48147 Münster (Germany) Commercial Register No.: HRB 17380 Executive Board: Heinrich Riemann, Frank Weymerich, Dr. Volker Oshege Telephone: 0251 / 77777-0 Email: info@viadee.de Responsible body is the natural or legal person who alone or together with others is responsible for the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.) decides.

CONTACT DETAILS DATA PRIVACY OFFICER

If you have any questions about data protection, please first contact our data protection coordinators at datenschutz@viadee.de.

We have also appointed a data protection officer for our company: Ms. Heike Wedekind, Datenschutz Süd GmbH, Oskar-Jäger-Straße 50, 50825 Cologne (Germany), telephone: +49 221 179 186 0,
e-mail: office@datenschutz-sued.de

WITHDRAWAL OF YOUR CONSENT TO DATA PROCESSING

Many data processing operations are only possible with your express consent. You can revoke consent that you have already given at any time. An informal message by e-mail to us is sufficient. The legality of the data processing that took place up until the revocation remains unaffected by the revocation.

RIGHT TO OBJECT AGAINST THE COLLECTION OF DATA IN SPECIAL CASES AND AGAINST DIRECT ADVERTISING (ART. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH A PROCESSING IS BASED CAN BE FOUND IN THIS DATA PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR CONCERNED PERSONAL DATA UNLESS WE CAN PROVE COMPREHENSIVE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOM OBJECTION ACCORDING TO ARTICLE 21 (1) GDPR). IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH ADVERTISING PURPOSES; THIS ALSO APPLIES TO PROFILING TO THE EXTENT RELATED TO SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION ACCORDING TO ART. 21 (2) GDPR).

RIGHT OF APPEAL TO THE RELEVANT REGULATORY AUTHORITY

In the event of violations of the GDPR, those affected have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged violation. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy.

RIGHT TO DATA PORTABILITY

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another person responsible, this will only be done to the extent that it is technically feasible.

SSL resp. TLS ENCRYPTION

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data that you transmit to us cannot be read by third parties.

DISCLOSURE, DELETION AND RECTIFICATION

Within the framework of the applicable legal provisions, you have the right to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data at any time. You can contact us at any time at the address given in the imprint if you have any further questions on the subject of personal data.

RIGHT TO RESTRICTION OF PROCESSING

You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address given in the imprint. The right to restriction of processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the examination, you have the right to request that the processing of your personal data be restricted.

  • If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.

  • If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to demand that the processing of your personal data be restricted instead of being deleted.

  • If you have lodged an objection in accordance with Art. 21 (1) GDPR, your interests and ours must be weighed up. As long as it has not yet been determined whose interests prevail, you have the right to demand that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, this data - apart from its storage - may only be used with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State are processed.

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4. DATA COLLECTION ON THIS WEBSITE

COOKIES

Our website uses so-called "cookies". You can find more about this here.

SERVER LOG FILES

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version

  • operating system used

  • Referrer URL

  • Host name of the accessing computer

  • Time of server request

  • IP address

This data is not merged with other data sources. This data is collected on the basis of Article 6 (1) (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of his website - the server log files must be recorded for this purpose.

INQUIRIES BY EMAIL, TELEPHONE OR FAX

If you contact us by e-mail, telephone or fax, your inquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent. This data is processed on the basis of Article 6 (1) (b) GDPR if your request is related to the fulfillment of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 Para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 Para. 1 lit. f GDPR), since we have a legitimate interest in the effective processing the inquiries addressed to us. The data you sent to us via contact requests will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions - in particular statutory retention periods - remain unaffected.

COMMENT FUNCTION ON THIS WEBSITE

For the comment function on this page, in addition to your comment, information about the time the comment was created, your e-mail address and, if you are not posting anonymously, the user name you have chosen will be stored. Storage of the IP address Our comment function stores the IP addresses of the users who write comments. Since we do not check comments on this website before they are activated, we need this data in order to be able to take action against the author in the event of legal violations such as insults or propaganda. Subscribing to comments As a user of the site, you can subscribe to comments after you have registered. You will receive a confirmation email to verify that you are the owner of the email address provided. You can unsubscribe from this function at any time via a link in the info mails. In this case, the data entered when subscribing to comments will be deleted; however, if you have transmitted this data to us for other purposes and elsewhere (e.g. subscribing to the newsletter), it will remain with us. Storage period of the comments The comments and the associated data (e.g. IP address) are stored and remain on this website until the commented content has been completely deleted or the comments have to be deleted for legal reasons (e.g. offensive comments ). Legal basis The comments are stored on the basis of your consent (Article 6 (1) (a) GDPR). You can revoke any consent you have given at any time. An informal message by e-mail to us is sufficient. The legality of the data processing operations that have already taken place remains unaffected by the revocation.

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5. ANALYTIC TOOLS AND ADVERTISING

Data Processing Purpose
Data collection and processing takes place for the following purposes: User support, usage, user, and needs analysis and assessment, user segmentation, optimization of products and services.

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Technologies used
Cookies and recording of usage events ("Document Object Model" data)

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Data Collected
The following data is collected through the use of this service: Content Data, Usage Data and Connection Data.

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Legal Base
Data processing takes place on the base of Article 6(1)(a) DSGVO (consent) and § Section 25 (1) TTDSG (consent).

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Place of Processing
EU/EWR;

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Retention Period
The functional period of cookies and similar technologies is a maximum of two years.

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6. PLUGINS AND TOOLS

YOUTUBE WITH ENHANCED PRIVACY

This website includes videos from YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. We use YouTube in the extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the extended data protection mode does not necessarily exclude the transfer of data to YouTube partners. This is how YouTube establishes a connection to the Google DoubleClick network, regardless of whether you are watching a video. As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account. Furthermore, YouTube can save various cookies on your end device after starting a video. With the help of these cookies, YouTube can receive information about visitors to this website. This information is used, among other things, to collect video statistics, to improve user-friendliness and to prevent attempts at fraud. The cookies remain on your end device until you delete them. If necessary, after the start of a YouTube video, further data processing operations can be triggered over which we have no influence. YouTube is used in the interest of an attractive presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. If a corresponding consent has been requested (e.g. consent to the storage of cookies), processing takes place exclusively on the basis of Art. 6 Para 1 lit. a GDPR; the consent can be revoked at any time. You can find more information about data protection on YouTube in their data protection declaration at: https://policies.google.com/privacy?hl=en.

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7. PRODUCTIVITY, COLLABORATION AND EXCHANGE PLATFORMS

We use platforms and applications from other providers (hereinafter referred to as "third-party providers") for the purpose of conducting video and audio conferences, webinars and other types of video and audio meetings. When selecting third-party providers and their services, we observe the legal requirements. In this context, the data of the communication participants are processed and stored on the servers of third-party providers, insofar as these are part of communication processes with us. This data may include, in particular, registration and contact details, visual and vocal contributions, as well as entries in chats and shared screen content. If users are referred to the third-party providers or their software or platforms as part of communication, business or other relationships with us, the third-party providers can process usage data and metadata for security purposes, service optimization or marketing purposes. We therefore ask you to observe the data protection notices of the respective third-party providers. Notes on legal bases: If we ask users for their consent to the use of third-party providers or certain functions (e.g. consent to the recording of conversations), the legal basis for processing is consent. Furthermore, their use can be part of our (pre)contractual services, provided that the use of third-party providers has been agreed in this context. Otherwise, user data is processed on the basis of our legitimate interests in efficient and secure communication with our communication partners. In this context, we would also like to refer you to the information on the use of cookies in this data protection declaration.

  • Types of data processed: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g device information, IP addresses).

  • Affected persons: communication partners, users (e.g. website visitors, users of online services).

  • Purposes of processing: contractual services and services, contact requests and communication, office and organizational procedures.

  • Legal bases: Consent (Art. 6 Para. 1 S. 1 lit. a GDPR), fulfillment of contract and pre-contractual inquiries (Art. 6 Para. 1 S. 1 lit. b. GDPR), legitimate interests (Art. 6 Para. 1 S . 1 lit. f. GDPR).

Services and service providers used:

  • As part of internal corporate communication, we use Microsoft Office 365 applications (“MOA”) to exchange information between employees and to manage and store documents and data. Such documents and data can also contain personal data that concern you. For example, documents and data can be stored on the Microsoft servers for further processing, which also contain personal data about you (e.g. in the case of an offer that was created for you and is transmitted internally using Microsoft teams). This data can include, in particular, your master data and contact data, data on transactions, contracts, other processes and their content. Microsoft Office 365 applications (“MOA”): productivity, collaboration and exchange platforms for individual users, teams, communities and networks that can be used across organizational units. Service Provider: Microsoft Corporation, One Microsoft Way Redmond, Washington 98052-6399, USA. Privacy Policy: https://privacy.microsoft.com/de-de/privacystatement

  • Skype Messenger and Conferencing Software Service Provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA; Privacy Policy: https://privacy.microsoft.com/de-de/privacystatement, safety instructions: https://www.microsoft.com/de-de/trustcenter

  • Slack Messenger and Conferencing Software Service Provider: Slack Technologies Limited, One Park Place, Upper Hatch Street, Dublin 2, Ireland Privacy Policy: https://slack.com/intl/de-de/legal

  • Zoom Messenger and Conferencing Software Service Provider: Zoom Video Communications. 55 Almaden Blvd, Suite 600, San Jose, California (95113), USA Privacy Policy: https://zoom.us/de-de/privacy.html

  • Microsoft Teams Messenger and Conferencing Software Service Provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USAhttps://www.microsoft.com/de-de/trust-center Privacy Policy: https://privacy.microsoft.com/de-de/privacystatement

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